This policy, together with our Terms of Service (and any other documents referred to in them), sets out the basis on which any personal data we collect from you, or that you provide to us, will be processed by us. Please read the following carefully. By using resources.relabhs.org (the “Site”) and/or sharing personal information with Rehabilitation Resources Repository and its community of users, you are accepting and consenting to the practices described in this policy.
2.1 Third party websites
3. The Information Rehabilitation Resources Repository Collects and How It Is Used
The information Rehabilitation Resources Repository collects is set out in this section 1.3. Failure to provide such information may mean that you are unable to receive the Rehabilitation Resources Repository Services or register as an Editor.
You do not need to register for a Rehabilitation Resources Repository account in order to visit and use the Site. For these no-registration-required services Rehabilitation Resources Repository collects the following information:
General: You may give us information about you by filling in forms on our Site or by corresponding with us by phone, e-mail or otherwise. This includes information you provide when you fill in the contact form, apply for a Rehabilitation Resources Repository account, register for an online course or event, or other social media functions on our Site, enter a competition, promotion or survey, and when you report a problem with our site. The information you give us may include your name, address, e-mail address and phone number, personal description and professional information.
E-mail Messages: Note that if you send an e-mail to Rehabilitation Resources Repository we may retain those communications and your e-mail address in order to reply to your enquiries, fulfil your requests and to improve our services.
4. Public areas of Rehabilitation Resources Repository
The Site is open to public viewing. Any information shared (including personal information) that you reveal is by design open to the public and is not a private, secure service. You should think carefully before disclosing any personal information. What you have written may be seen, disclosed to or collected by third parties and may be used by others in ways we are unable to control or predict, including to contact you for unauthorized purposes. As with any public forum on any site, this information may also appear in third-party search engines like Google, Yahoo, MSN etc.
5. When Rehabilitation Resources Repository May Share Your Information
Operations and Maintenance Contractors
Analysis of site usage
Rehabilitation Resources Repository may share non-personal information (such as anonymous website use data) with third-parties to assist in the understanding the Site, including usage of the Site and the services Rehabilitation Resources Repository provides.
Breach of Rehabilitation Resources Repository Terms
Rehabilitation Resources Repository also reserves the right to disclose collected Information that Rehabilitation Resources Repository believes is appropriate or necessary to enforce Rehabilitation Resources Repository’s Terms of Service, take precautions against liability, to investigate and defend itself against any third-party claims or allegations, to assist government enforcement agencies, to protect the security or integrity of the Site, and to exercise or protect the rights, property, or personal safety of Rehabilitation Resources Repository, Rehabilitation Resources Repository users or others.
In the unlikely event of Rehabilitation Resources Repository’s bankruptcy, insolvency, reorganisation, receivership, or assignment for the benefit of creditors, or the application of laws or equitable principles affecting creditors’ rights generally, Rehabilitation Resources Repository may not be able to control how your personal information is treated, transferred, or used.
Please contact Rehabilitation Resources Repository for any additional questions about the management or use of personal data.
6. Your Choices
7. Where we store your personal data
All information you provide to us is stored on our secure servers. Any payment transactions will be encrypted using SSL technology. Where we have given you (or where you have chosen) a password which enables you to access certain parts of our Site, you are responsible for keeping this password confidential, We ask you not to share a password with anyone.
8. Information security
Unfortunately, the transmission of information via the internet is not completely secure. Although Rehabilitation Resources Repository does its best to protect your personal data, we cannot guarantee the security of your data transmitted to our Site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
9. How long we store your personal data
We will store your personal data:
9.1 in respect of personal data collected for any other purposes:
only for such period as it is required to provide the services to you.
10. Updating personal information
You may update your collected information by visiting your profile page or contacting us.
11. Access to information
Data protection legislation gives you the right to access information held about you. Your right of access can be exercised in accordance with such legislation. We reserve the right to charge a fee for such access in accordance with applicable law.
12. Complaints, problems and correcting and removing personal information
If you have a complaint or problem or would like any personal data relating to you corrected or deleted, please e-mail us at [email protected] We will forward your complaint, problem or request to the appropriate internal Rehabilitation Resources Repository department for a response or resolution. Personal data will be corrected or deleted, as applicable as soon as possible following receipt of the request. We try to answer every e-mail within 2 business days, but may not always able to do so.
If you do not receive adequate resolution of a privacy related problem, you may write to Rehabilitation Resources Repository’s Privacy Office at:
Rehabilitation Resources Repository,
7 The Maltings
We will notify you within 30 days of receipt of your letter to confirm your personal identifiers have been corrected or removed.
You may also lodge a complaint with the UK Information Commissioner’s Office (http://ico.org.uk).
13. Limitations on Removing or Changing Information
Upon your request, we will delete your personal information from our active databases and where feasible from our back-up media. You should be aware that it may not be technologically possible to remove each and every record of the information you have provided to Rehabilitation Resources Repository from our servers.
14. Notification of data breaches
In the event of a data breach we will alert all affected Site users within 72 hours.
15. Our Commitment to Children’s Privacy
Protecting the privacy of young children is especially important. No part of Rehabilitation Resources Repository’s Site is directed to persons under 16. If you are under 16 years of age, then please do not use or access the Site at any time or in any manner. Rehabilitation Resources Repository does not knowingly collect personal information on the Site from persons under 18 years of age.
16. International Users
17. Changes to this Policy
Rehabilitation Resources Repository,
7 The Maltings
19.1 What is personal information?
Rehabilitation Resources Repository defines “personal information” as information that personally identifies you, such as your name, email address, home address, phone numbers or other data which can be reasonably linked to such information.
19.2 What is non-personal information?
Rehabilitation Resources Repository defines “non-personal information” as data which does not identify individuals, whether on its own or in conjunction with other information collected by Rehabilitation Resources Repository. This includes information that is collected from many people, anonymised and aggregated into groups so that individual users cannot be identified.
19.3 What is collected information?
Rehabilitation Resources Repository defines “collected information” as both the personal and non-personal information that Rehabilitation Resources Repository collect from users.
19.4 What is opt-in?
“Opt-in” as means you are actively indicating your preference to participate in a program, email, feature, tool, or enhancement on a web site. Typically, if you “Opt-in” you must provide certain information, usually Personal Information, to the website or otherwise actively indicate your choice or preference to participate in the website program.
19.5 What is opt-out?
“Opt-out” means that if you do not take some action you are indicating your preference to participate in a program, email, feature, tool or enhancement on a website. Typically, if you “opt-out” you must uncheck a box next to a stated preference or otherwise take some indicate action to indicate your preference not to participate in a program.